This years Northeast Alabama Bridal Expo is scheduled for September 14, 2008. We have over 50 exhibiter booths available, plus outdoor services as well. We are hoping for close to 300 brides and up to 1200 total guests visiting the show.
This years theme is A Rose for Love
The event will be held at The Gadsden Convention Hall, and the time is from 1 5 p.m. with the doors opening at 12:30 p.m. Vendors from the counties of Etowah, Calhoun, Cherokee, Dekalb, Marshall and St. Clair will be invited, but not excluding others if interested in being involved.
Vendor Rules
- No sharing booth space, advertising, promoting outside companies, or selling any product or service not provided by company occupying booth space
- No food or drinks permitted in booth area, unless to be given out as samples or gifts to guests
- No breaking down of booth until end of show. If vendor violates policy, vendor will be fined $100
- If vendor requires electricity, vendor must be in a booth that can be supplied electricity; no electricity can be run to booths 13-32.
- Vendors have the right to display their services to the best of ability, but not to interfere, disrupt or cause a problem for other vendors due to lighting or loudness of music.
- All vendors must keep inside booth area; keep the aisles clear for traffic to walk through. Note: Make booth inviting.
- When loading in and out of building, the loading area will be first come first serve basis. Please do not block loading zone before the booth equipment is ready to be loaded.
Each vendor will receive, a booth space of 10x10 with poles, drapery, a 6 ft. skirted table plus 2 chairs. We will also supply a name display, not necessarily to be used as the only source of company display of advertisement.
Advertising
- A general advertising package will be provided that promotes event. This includes posters, tickets, print material, and radio.
- If a vendor elects to sell EXPO tickets their names will be included in the radio, web site, and printed material. By doing so, each vendor will receive direct contact from brides interested in Expo and your business.
- Each vendor with storefronts will receive posters advertising the event.
- To be included in the advertising, your contract must be signed and booth paid for in full by May 1, 2008. After this date, it will NOT be possible to get vendors on the posters or on radio ads. We will try to include your business in the subsequent print media, but make NO GARETEES. No discount is given for vendors signing up for Expo and missing the deadline for and print media, or radio advertising.
Demographics
- Each vendor is given the right to use the Northeast Alabama Bridal Expo Demographics list for his or her business advertising mailings. This is a copy of a list of brides and their addresses accumulated from tickets sold for the Expo. No vendor is allowed to resell the demographics list, distribute it to any other business for any reason, or give the list to ant non-Expo vendor. This list is and will remain the property of the Northeast Alabama Bridal Expo at all times.
Northeast Alabama
Bridal Expo
Date: September 14, 2008
Application and Contract
Bridal Expo Booth Rental Agreement
Exhibitor has the
exclusive privilege to occupy space(s) number: 1st choice _________, 2nd choice ________3rd choice _________. The
provided booth is 10'x10' and furnished with pipe, drape, skirted table and, if
requested, two chairs. Booth space is only guaranteed when the contract is
received and the booth is paid in full.
Exhibitor agrees to
exhibit only the following service:_________________________ Booth
sharing without prior consent will not be permitted and could result in
expulsion from the show and/or $500 fine per violation. Sharing the mailing
list in any form may also result in expulsion from future shows and/or a $2000
fine.
Exhibitors participate in
the show at their own risk and cannot hold Gadsden Convention Hall or show
producers liable for damages, cost, losses, or expenses resulting from any
incident connected with the show. Exhibitors must also carry their own business
liability insurance.
If the event must be
postponed or moved due to fire, natural disaster, or any other reason the
monies paid will then be applied to the rescheduled date/location. If the event
is cancelled, all deposits will be refunded.
Exhibitor agrees to
provide a gift certificate or prize for the drawings on Saturday valued at $50.
The prize cannot be a discount, and must be free of any obligation to the
winner.
Any Exhibitor who is
distributing food samples within their booth should follow basic food safety
guidelines and must have a garbage can within their booth.
Exhibitor agrees to pay
$450 for booth rental. Rental price does not include electricity.
Electricity drop box is an extra $50 per 10 x 10 booth. Half of the above
rent is due now. The balance is due 30 days before the show.
Exhibitor agrees to pay
an additional $50 if the balance for the rented booth is not paid on time, unless
exhibitor makes prior written arrangements with the show producer. Failure
to do so may result in forfeit of all deposits paid or reassignment of booth.
Exhibitor agrees to grant
exclusive participation rights to the Northeast Alabama Bridal Expo for future
shows held at Gadsden Convention Hall for 3 years from the date of this show,
or until such time as the Northeast Alabama Bridal Expo grants these rights to
another show producer. This agreement is for Gadsden Convention Hall only, and
does not affect your participation at any other venues.
Cancellations. If the
Exhibitor cancels more than 90 days prior to the show, all monies paid will be
returned or can be credited toward the next Northeast Alabama Bridal Expo. You
forfeit your deposit if cancelled 30-90 days prior to the event. If you cancel
within 30 days of the event and the Northeast Alabama Bridal Expo cannot resell
your booth space, you will be charged the full amount of the booth.
Mandatory
Mediation/Arbitration. The parties expressly agree that any dispute, whether
legal or equitable in nature, that might arise as to interpretation or
enforcement of this Contract shall be submitted to mandatory mediation. If
mediation is unsuccessful, the parties agree to submit the dispute to mandatory
arbitration. Mediation and arbitration shall be mandatory and not permissive.
Attorney Fees and Costs
Provision. In any litigation, mediation, arbitration, or other proceeding by
which one party either seeks to enforce its rights under this Contract or seeks
a declaration of any rights or obligations under this Contract, the prevailing
party shall be awarded its reasonable attorney fees, and costs and expenses
incurred.
Consent to Jurisdiction
and Forum Selection. The parties hereto agree that all actions or proceedings
arising in connection with this Contract shall be tried and litigated
exclusively in the State and Federal courts located in the State of Alabama.
Booth Rental Rates: 10x10 - $450 / Electricity - $50
Chairs: ________(Indicate
number needed) 2 are complimentary
COMPANY NAME
______________________________________________________________________________________
CONTACT
______________________________________________________________________________________
COMPANY
ADDRESS_________________________________________CITY_______________ZIP_____________
PHONE__________________
FAX_________________
E-MAIL_____________________________________
WEBSITE_____________________________________________
Easy Pay method: Credit Card Number _____________________________
Exp. ____________
Billing address___________________________
Zip________ Payment amount $ ____________
Please make all checks payable to Ultimate
N-ergy Productions
Check One
□ I
authorize Ultimate N-ergy Productions / Northeast Alabama Bridal Expo to
process the final payment on the given credit card (8/15/08)
□
Please invoice me. Final payments made by 8/15/08
SIGNATURE OF
EXHIBITOR_____________________________ Date _________
Signature certifies acceptance of all
contract terms above.
The
Northeast Alabama Bridal Expo
3331 Rainbow
Drive Suite E PMB 187 Rainbow City, AL 35906
Reserve your
booth space by calling (256) 442-4112 Gadsden, AL 35901
E-mail: sales@northeastalabamabridalexpo.com
$_______ Less Deposit
Paid $_______
Balance due no later than August 15, 2008
(Late fee will be enforced) $_______
As a benefit
of being a Northeast Alabama Bridal Expo vendor, all vendors will automatically
be listed on the Northeast Alabama Bridal Expo website.
We do offer
the opportunity to be linked from our website. For any vendor who puts up our
link on their website, we will link them for no extra charge.
If you would
like to be linked but would rather not place a cross link the charge is $50.
□ Please link
my website: ______________________________________ and in return I will be
placing a link on my website.
** I
understand that if I do not place the Bridal Extravaganza link within 7 days
the link will be removed.
□ Please link
my website: _____________________________________ and I will not be linking the
Bridal Extravaganza.
□ Bill my
credit card: Type: _________________________
CC
#________________________________________________ Exp. ________
□ I have put a
check in the mail, date mailed __________________
**If payment
has not been received within 7 days of the link being placed, it will be removed
until payment has been received.
***If you
will be linking the Northeast Alabama Bridal Expo website, please use the
following link:
http://www.northeastalabamabridalexpo.com
Fill out and
return by e-mail or mail, site will be linked upon receipt.
If you have
any problems or questions, dont hesitate to let us know.
Ph.
256-442-4112 email: anthony@northeastalabamabridalexpo.com
The
Northeast Alabama Bridal Expo
3331 Rainbow
Drive Suite E PMB 187
Rainbow City, AL 35906