This years Northeast Alabama Bridal Expo is scheduled for August 15, 2010. We have over 40 exhibitor booths available, plus outdoor services as well. We are hoping for close to 100 brides and up to 500 total guests visiting the show.

The event will be held at The Gadsden Convention Hall, and the time is from 1 – 5 p.m. with the fashion show at 3:00 p.m. Vendors from the counties of Etowah, Calhoun, Cherokee, Dekalb, Marshall and St. Clair will be invited, but not excluding others if interested in being involved.

Vendor Rules

No sharing booth space, advertising, promoting outside companies, or selling any product or service not provided by company occupying booth space
No food or drinks permitted in booth area, unless to be given out as samples or gifts to guests
No breaking down of booth until end of show. If vendor violates policy, vendor will be fined $100
If vendor requires electricity, vendor must be in a booth that can be supplied electricity
Vendors have the right to display their services to the best of ability, but not to interfere, disrupt or cause a problem for other vendors due to lighting or loudness of music.
All vendors must keep inside booth area; keep the aisles clear for traffic to walk through. Note: Make booth inviting.
When loading in and out of building, the loading area will be first come first serve basis. Please do not block loading zone before the booth equipment is ready to be loaded.

Each vendor will receive, a booth space of 10’x10’ with poles, drapery, a 6 ft. skirted table plus 2 chairs. We will also supply a name display, which will not necessarily to be used as the only source of company display of advertisement.

Advertising

A general advertising package will be provided that promotes event. This includes posters, tickets, print material, and radio.
Each vendor with storefronts will receive posters advertising the event.
To be included in the advertising, your contract must be signed and booth paid for in full by June 1, 2010. After this date, it will NOT be possible to get vendors on the posters or on any printed material. We will try to include your business in the subsequent print media, but make NO GUARANTEES. No discount is given for vendors signing up for Expo and missing the deadline for and print media.

Demographics

Each vendor is given the right to use the Northeast Alabama Bridal Expo Demographics list for his or her business advertising mailings. This is a copy of a list of brides and their addresses accumulated from tickets sold for the Expo. No vendor is allowed to resell the demographics list, distribute it to any other business for any reason, or give the list to ant non-Expo vendor. This list is and will remain the property of the Northeast Alabama Bridal Expo at all times.

Northeast Alabama Bridal Expo

Date: August 15, 2010

Application and Contract

Bridal Expo Booth Rental Agreement

•

Exhibitor has the exclusive privilege to occupy space(s) number: 1st choice _________, 2nd choice ________3rd choice _________. The provided booth is 10'x10' and furnished with pipe, drape, skirted table and, if requested, two chairs. Booth space is only guaranteed when the contract is received and the booth is paid in full.

• Exhibitor agrees to exhibit only the following service:_________________________ Booth sharing without prior consent will not be permitted and could result in expulsion from the show and/or $500 fine per violation. Sharing the mailing list in any form may also result in expulsion from future shows and/or a $2000 fine.

• Exhibitors participate in the show at their own risk and cannot hold Gadsden Convention Hall or show producers liable for damages, cost, losses, or expenses resulting from any incident connected with the show. Exhibitors must also carry their own business liability insurance.

• If the event must be postponed or moved due to fire, natural disaster, or any other reason the monies paid will then be applied to the rescheduled date/location. If the event is cancelled, all deposits will be refunded.

• Exhibitor agrees to provide a gift certificate or prize for the drawings on Saturday valued at $50. The prize cannot be a discount, and must be free of any obligation to the winner.

• Any Exhibitor who is distributing food samples within their booth should follow basic food safety guidelines and must have a garbage can within their booth.

• Exhibitor agrees to pay $300 for booth rental. Rental price does not include electricity. Electricity drop box is an extra $20 per 10’ x 10’ booth. Half of the above rent is due now. The balance is due 30 days before the show.

• Exhibitor agrees to pay an additional $50 if the balance for the rented booth is not paid on time, unless exhibitor makes prior written arrangements with the show producer. Failure to do so may result in forfeit of all deposits paid or reassignment of booth.

• Exhibitor agrees to grant exclusive participation rights to the Northeast Alabama Bridal Expo for future shows held at Gadsden Convention Hall for 3 years from the date of this show, or until such time as the Northeast Alabama Bridal Expo grants these rights to another show producer. This agreement is for Gadsden Convention Hall only, and does not affect your participation at any other venues.

• Cancellations. If the Exhibitor cancels more than 90 days prior to the show, all monies paid will be returned or can be credited toward the next Northeast Alabama Bridal Expo. You forfeit your deposit if cancelled 30-90 days prior to the event. If you cancel within 30 days of the event and the Northeast Alabama Bridal Expo cannot resell your booth space, you will be charged the full amount of the booth.

• Mandatory Mediation/Arbitration; The parties expressly agree that any dispute, whether legal or equitable in nature, that might arise as to interpretation or enforcement of this Contract shall be submitted to mandatory mediation. If mediation is unsuccessful, the parties agree to submit the dispute to mandatory arbitration. Mediation and arbitration shall be mandatory and not permissive.

• Attorney Fees and Costs Provision; In any litigation, mediation, arbitration, or other proceeding by which one party either seeks to enforce its rights under this Contract or seeks a declaration of any rights or obligations under this Contract, the prevailing party shall be awarded its reasonable attorney fees, and costs and expenses incurred.

• Consent to Jurisdiction and Forum Selection; The parties hereto agree that all actions or proceedings arising in connection with this Contract shall be tried and litigated exclusively in the State and Federal courts located in the State of Alabama.

Booth Rental Rates: 10’x10’ - $300 / Electricity - $20

Chairs: ________(Indicate number needed) 2 are complimentary

COMPANY NAME ______________________________________________________________________________________

CONTACT ______________________________________________________________________________________

COMPANY ADDRESS_________________________________________CITY_______________ZIP_____________

PHONE__________________ FAX_________________

E-MAIL_____________________________________

WEBSITE_____________________________________________

Easy Pay method: Credit Card Number _____________________________ Exp. ____________

Billing address___________________________ Zip________ Payment amount $ ____________

Please make all checks payable to Ultimate N-ergy Productions

Check One

□ I authorize Ultimate N-ergy Productions / Northeast Alabama Bridal Expo to process the final payment on the given credit card (12/05/08)

□ Please invoice me. Final payments made by 07/31/10

SIGNATURE OF EXHIBITOR_____________________________ Date _________

Signature certifies acceptance of all contract terms above.

The Northeast Alabama Bridal Expo

3331 Rainbow Drive Suite E PMB 187 Rainbow City, AL 35906

Reserve your booth space by calling (256) 442-4112 Gadsden, AL 35901

E-mail: sales@northeastalabamabridalexpo.com

$_______ Less Deposit Paid $_______

Balance due no later than July 31, 2010 (Late fee will be enforced) $_______

As a benefit of being a Northeast Alabama Bridal Expo vendor, all vendors will automatically be listed on the Northeast Alabama Bridal Expo website.

We do offer the opportunity to be linked from our website. For any vendor who puts up our link on their website, we will link them for no extra charge.

If you would like to be linked but would rather not place a cross-link the charge is $50.

□ Please link my website: ______________________________________ and in return I will be placing a link on my website.

** I understand that if I do not place the Northeast Alabama Bridal Expo link within 7 days the link will be removed.

□ Please link my website: _____________________________________ and I will not be linking the Bridal Expo.

□ Bill my credit card: Type: _________________________

CC #________________________________________________ Exp. ________

□ I have put a check in the mail, date mailed __________________

**If payment has not been received within 7 days of the link being placed, it will be removed until payment has been received.

***If you will be linking the Northeast Alabama Bridal Expo website, please use the following link:

http://www.northeastalabamabridalexpo.com

Fill out and return by e-mail or mail, site will be linked upon receipt.

If you have any problems or questions, don’t hesitate to let us know.

Ph. 256-442-4112 email: anthony@northeastalabamabridalexpo.com

The Northeast Alabama Bridal Expo

3331 Rainbow Drive Suite E PMB 187

Rainbow City, AL 35906